Astronomical League Bylaws and Standing Resolutions

Article II. Officers

Section 1. Officers

The officers of the League shall be the President, Vice-President, Secretary, Treasurer, and Executive Secretary. All officers must be at least 21 years of age. The officers shall be members of the Council. The Council, described in Article III, may appoint such assistants as are deemed necessary by their offices for their proper operation. These assistants shall serve such terms, and be removed from their positions when deemed necessary, as the Council decides. If payment to the Executive Secretary for services rendered is deemed to be appropriate by the Council such payment will be fixed by standing resolution

Section 2. The Executive Committee

The officers shall constitute the Executive Committee of the League, hereinafter referred to as the Executive Committee. The Executive Committee shall be empowered to act on behalf of the Council, and with its full authority, on matters requiring Council action which arise at such times as the Council is not in Session. Members of the Executive Committee shall have one (l) vote each.

Section 3. Terms of Office

The terms of office of the executive officers shall be as follows:
  1. The offices of the President, Vice-President, and Secretary shall be for two (2) years, with those of the President and Vice-President running concurrently. The Secretary's term shall begin in the interim year.
  2. The offices of Treasurer and Executive Secretary shall be for three (3) years. The terms shall begin in successive years, with that of the Treasurer coming first.
  3. No officer may hold more than two (2) consecutive terms of office in the same executive position. For purposes of this subsection appointment or succession to an office with more than one (1) year remaining in an unexpired term shall be regarded as a term of office.
  4. Each term shall begin on September 1.
  5. Any officer or appointee may be removed from office by a two-thirds (2/3) majority vote of Council, either in person or by mail, provided that notification to remove said person, together with reasons therefore, shall have been given by mail to said person and Council not less that thirty (30) days prior to the date of such meeting or mail vote. Such proceeding can only be initiated by a majority vote of Council.

Section 4. Duties

The duties of the executive officers shall include the following and such other duties as the Council may, from time to time, assign:
  1. The President shall be the chief executive officer of the League. He/she shall have general charge and supervision of the business and affairs of the League, subject to the powers vested in him/her by the Council. He/she shall have the power to sign, execute and terminate all contracts, deeds, obligations, and other legal instruments in the name of the League as authorized by the Council. He/she shall preside over the National Business Meeting, Council and Executive Committee meetings and shall have a vote on all issues. He/she may call special sessions of the council or Executive Committee as prescribed in Article VIII. He/she shall create and appoint special committees and shall be an ex-officio member of all committees except the Committee on Nominations. He/she may, upon completion of his/her tenure, serve as an advisory member of Council, without vote, until succeeded. He/she shall direct the ongoing review and updating of the League's priority program goals, required by Article VII, Section 2.

  2. The Vice-President shall assist the President in the discharge of his/her duties and perform them in the case of absence, death, disability, or resignation of the President. He/she shall chair or, if a candidate for office, co-chair the Nominating Committee. He/she shall chair national award committees delegated to the Vice-President by Standing Resolution of the Council, promote presentation of annual awards in each League region, and serve as ex-officio member on all League award committees.

  3. The Secretary shall record and preserve the minutes of the Council, Executive Committee, and Business meetings, and distribute these minutes within thirty (30) days following said meetings to the Council. He/she shall provide a summary of the Council and Business meeting in the next publication of the League Newsletter and shall make additional copies of the Minutes available to members of the League upon request. He/she shall provide each member of the Council at the annual meeting with a notebook containing the current Bylaws and each Standing Resolution of the League, provide annual inserts updating the Standing Resolutions and include minutes of all meetings in the previous year for new Council members. He/she shall issue notices of Council and Executive Committee Meetings.

  4. The Treasurer shall receive all dues and other money due the League and shall keep proper books of account of all monetary transactions. He/she shall place the funds in a repository approved by the Council and shall present an account of his/her transactions as Treasurer and of the financial condition of the League to the Council and/or the President whenever they may require it, but at least annually. He/she may be bonded under conditions prescribed by the Council. He/she shall maintain an accurate and up-to-date inventory of all League properties.

  5. The Executive Secretary shall maintain the national headquarters of the League, shall conduct business as prescribed by the Council and shall issue all special notices to members of the League. He/she shall, in cooperation with the Treasurer and a correspondent from each Member Society, verify that an up-to-date membership list of the League is maintained.

  6. In the event of the death, resignation or disability of any executive officer other than President, the President shall appoint a successor to fill the unexpired term.

Further Reading...

 

Next Article (Article III - Council) in the Astronomical League Bylaws.

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