Astronomical League Bylaws and Standing Resolutions
Article II. Officers
Section 1. Officers
The officers of the League shall be the President, Vice-President,
Secretary, Treasurer, and Executive Secretary. All officers
must be at least 21 years of age. The officers shall be
members of the Council. The Council, described in Article
III, may appoint such assistants as are deemed necessary
by their offices for their proper operation. These assistants
shall serve such terms, and be removed from their positions
when deemed necessary, as the Council decides. If payment
to the Executive Secretary for services rendered is deemed
to be appropriate by the Council such payment will be
fixed by standing resolution
Section 2. The Executive Committee
The officers shall constitute the Executive Committee
of the League, hereinafter referred to as the Executive
Committee. The Executive Committee shall be empowered
to act on behalf of the Council, and with its full authority,
on matters requiring Council action which arise at such
times as the Council is not in Session. Members of the
Executive Committee shall have one (l) vote each.
Section 3. Terms of Office
The terms of office of the executive officers shall be
- The offices of the President, Vice-President,
and Secretary shall be for two (2) years, with those
of the President and Vice-President running concurrently.
The Secretary's term shall begin in the interim year.
- The offices of Treasurer and Executive
Secretary shall be for three (3) years. The terms
shall begin in successive years, with that of the
Treasurer coming first.
- No officer may hold more than two (2)
consecutive terms of office in the same executive
position. For purposes of this subsection appointment
or succession to an office with more than one (1)
year remaining in an unexpired term shall be regarded
as a term of office.
- Each term shall begin on September 1.
- Any officer or appointee may be removed
from office by a two-thirds (2/3) majority vote of
Council, either in person or by mail, provided that
notification to remove said person, together with
reasons therefore, shall have been given by mail to
said person and Council not less that thirty (30)
days prior to the date of such meeting or mail vote.
Such proceeding can only be initiated by a majority
vote of Council.
Section 4. Duties
The duties of the executive officers shall include the
following and such other duties as the Council may, from
time to time, assign:
- The President shall be the chief executive
officer of the League. He/she shall have general charge
and supervision of the business and affairs of the
League, subject to the powers vested in him/her by
the Council. He/she shall have the power to sign,
execute and terminate all contracts, deeds, obligations,
and other legal instruments in the name of the League
as authorized by the Council. He/she shall preside
over the National Business Meeting, Council and Executive
Committee meetings and shall have a vote on all issues.
He/she may call special sessions of the council or
Executive Committee as prescribed in Article VIII.
He/she shall create and appoint special committees
and shall be an ex-officio member of all committees
except the Committee on Nominations. He/she may, upon
completion of his/her tenure, serve as an advisory
member of Council, without vote, until succeeded.
He/she shall direct the ongoing review and updating
of the League's priority program goals, required by
Article VII, Section 2.
- The Vice-President shall assist the President
in the discharge of his/her duties and perform them
in the case of absence, death, disability, or resignation
of the President. He/she shall chair or, if a candidate
for office, co-chair the Nominating Committee. He/she
shall chair national award committees delegated to
the Vice-President by Standing Resolution of the Council,
promote presentation of annual awards in each League
region, and serve as ex-officio member on all League
- The Secretary shall record and preserve
the minutes of the Council, Executive Committee, and
Business meetings, and distribute these minutes within
thirty (30) days following said meetings to the Council.
He/she shall provide a summary of the Council and
Business meeting in the next publication of the League
Newsletter and shall make additional copies of the
Minutes available to members of the League upon request.
He/she shall provide each member of the Council at
the annual meeting with a notebook containing the
current Bylaws and each Standing Resolution of the
League, provide annual inserts updating the Standing
Resolutions and include minutes of all meetings in
the previous year for new Council members. He/she
shall issue notices of Council and Executive Committee
- The Treasurer shall receive all dues and
other money due the League and shall keep proper books
of account of all monetary transactions. He/she shall
place the funds in a repository approved by the Council
and shall present an account of his/her transactions
as Treasurer and of the financial condition of the
League to the Council and/or the President whenever
they may require it, but at least annually. He/she
may be bonded under conditions prescribed by the Council.
He/she shall maintain an accurate and up-to-date inventory
of all League properties.
- The Executive Secretary shall maintain
the national headquarters of the League, shall conduct
business as prescribed by the Council and shall issue
all special notices to members of the League. He/she
shall, in cooperation with the Treasurer and a correspondent
from each Member Society, verify that an up-to-date
membership list of the League is maintained.
- In the event of the death, resignation
or disability of any executive officer other than
President, the President shall appoint a successor
to fill the unexpired term.
Astronomical League National Headquarters
9201 Ward Parkway; Suite 100
Kansas City, MO 64114