Article VIII. Meetings
The League business meeting shall be held annually at
the place of, and during the period of, the national convention.
The exact time and place will be stipulated by the Executive
Committee. Twenty (20) delegates shall constitute a quorum,
provided that at least five (5) Member Societies are present.
Delegates may cast their votes for each Member Society
as a unit or in parts as instructed by their respective
The Council shall be in regular session during the period
of, and at the place of, the national convention. The
President shall fix the time of such meeting with sufficient
notice so that the Secretary can and will transmit this
information to Council members at least thirty (30) days
prior to the convention. During this session, the Secretary
shall, in accordance with Article II, Section 4.c, submit
the minutes of any Executive Committee or Council sessions
held since the last national convention.
Any member may have business brought before the Council
in regular session by having petitioned, either orally
or in writing, a Council member from the region in which
he/she (they) resides to do so in his/her behalf. If said
Council member deems necessary, the member(s) with business
before the Council may then address the group directly,
subject to Council approval. Proposals or issues to be
brought before the Council or Executive Committee for
action between national conventions shall be submitted
to the President in writing.
The Executive Committee shall meet at the place of, and
during the time of, the scheduled regular session of the
Council until such time as a quorum of Council members
is present. The presence of three (3) of its members shall
constitute a quorum of the Executive Committee.
The Executive Committee may hold additional meetings or
conduct business by mail as called by the President or
by petition to the President of a majority of the Executive
Committee. Business to be conducted by mail will be transmitted
in writing by the Executive Secretary to each Executive
Committee member, who shall return his/her written vote
to the Executive Secretary within ten (10) days. The Executive
Secretary shall, in turn, transmit the result, in writing,
to the Executive Committee members within an additional
thirty (30) days and to the full Council at or before
its next regular session.
The Council may hold additional meetings or conduct business
by mail, as called by the President or by petition to
the President of a majority of either the Council or the
Executive Committee. Mail business shall be conducted
according to Section five (5) of this article, except
that the results shall be transmitted to all Council members
within thirty (30) days.
The parliamentary authority for operation of all League
meetings shall be Robert's Rules of Order, Newly Revised.
The President or his/her appointee shall serve as parliamentarian
for interpretation and administration of these rules.
Astronomical League National Headquarters
9201 Ward Parkway; Suite 100
Kansas City, MO 64114